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Settling on the best scanner for your specific day-to-day scanning needs is challenging. Most flatbed and sheetfed scanners today are geared toward everyday office tasks or photo image capture, but they come in various types and sizes, some fine-tuned for different kinds of scanning. Document, photo, receipt, and film scanners: That list is just a start, and we're here to help. PCMag experts have been reviewing scanners for decades, and we've outlined here the top scanners we have tested by category and user scenario. Our best overall photo scanner for most people is the Epson Perfection V39 II, and for document scanning, it's the Fujitsu SnapScan ix, but we stand behind all our recommendations. "Scan" our pick list for the kind of work you do, then read on for a deeper dive into scanner specs and how to choose the right model for what, exactly, you scan.
Deeper Dive: Our Top Tested Picks
4.0 Excellent
High-quality photo scans
Fully automatic mode for easy scanning
Separates out individual photos
Scans to editable text in a searchable PDF
Comes with kickstand for upright positioning
Can't scan film
Lacks bundled applications
Most nonprofessional photographers can't afford a dedicated photo scanner. That's why the flatbed Epson Perfection V39 II doubles nicely at scanning document pages and turning them into editable text, although to be honest you'll want a higher-priced scanner with an automatic document feeder (ADF) for handling more than occasional multipage jobs. The V39 II saves desk space with a vertical kickstand and comes with impressive photo scanning and touch-up software. It can even stitch together multiple scans of photos too big for its scanning area.
The V39 II captures vibrant color and crisp detail and ably serves a single small-office PC connected via USB. (It lacks wired networking or Wi-Fi for mobile devices.) Considering its affordable price, it's a great solution for light-duty photo-quality scanning.
Flatbed
Maximum Optical Resolution
pixels
Mechanical Resolution
pixels
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 11.7"
Film Scanning
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$116.15 Amazon
$116.15 Walmart
$119.99 Best Buy
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Epson Perfection V39 II Review
4.5 Outstanding
Comprehensive ScanSnap software
Simple to learn and use
Accurate OCR
Versatile connectivity options, including mobile
6,000-scan daily duty cycle rating
Lacks Ethernet support
It doesn't have Ethernet, because it's not built for a corporate network&#;just for connection to a single PC or handheld in a small office via USB or Wi-Fi&#;but otherwise the Fujitsu ScanSnap iX is pretty much a model desktop document scanner. This sheetfed unit offers an easy-to-use color touch screen, a 50-page automatic document feeder, and a hefty 6,000-scan daily duty cycle. (To overwork it, you'd have to load the ADF to capacity more than 120 times a day.) Best of all, it comes with first-class scanning, workflow-profile, and optical character recognition (OCR) software.
If you juggle a variety of pages, the iX automatically recognizes and organizes documents, receipts, and business cards&#;and even items with different orientations and color settings&#;in the same batch. It's a superb way for a home office or small office to get a handle on piles of papers.
Flatbed
Maximum Optical Resolution
ppi
Mechanical Resolution
600 ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 14"
Film Scanning
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$399.99 Amazon
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Fujitsu ScanSnap iX Review
4.0 Excellent
Deep document management features
Fast scanning and reliable feeding
Accurate OCR
Can scan to USB memory devices without a computer
Versatile connectivity and strong mobile device support
Large touch screen control panel
Lacks strong Mac support
Brother's scanners hold up well in a highly competitive, crowded market. That fact is more than enough to render the ADS-W our current favorite mid- to high-volume sheetfed document scanner for small to medium-size offices, workgroups, and enterprises. It stands out not because of any ground-breaking features or firsts, but because this is a terrific, rock-solid machine.
A whopping 9,000-scan daily duty cycle means you'll have to have a very determined paper-feeding person (and some really big jobs) to stress this scanner out. It's accurate, efficient, and reasonably priced (well under a grand) for what it is.
For medium- to heavy-volume scanning in all but the largest offices, the Brother ADS-W serves as an industrial-strength desktop option. Some competitors from the likes of Raven operate via big touch screens, but if you just need reliable, basic bulk document digitization for your business, this model is a great option.
Flatbed
Maximum Optical Resolution
dpi
Mechanical Resolution
dpi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" X 197"
Film Scanning
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$615.00 Amazon
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Brother ADS-W Review
4.0 Excellent
Fast and accurate scanning and text conversion
High volume rating, including large ADF
Scans documents up to 12 by 17 inches
Versatile scanner-interface software
Moderate-size footprint
Lacks wireless or mobile connectivity
USB interface only; no networking option available
Lacks business-card scanning and archiving software
The Epson DS- laughs at your mere letter- and legal-size pages&#;this enterprise-class document manager and archiver can handle tabloid (11-by-17-inch) sheets, despite taking little more room than a standard sheetfed desktop scanner. Its automatic document feeder holds up to 120 letter- or 60 A3-size pages, and its daily duty cycle is a juggernaut 30,000 scans. Epson backs it with a three-year warranty with next-business-day replacement and bundles it with state-of-the-art document-management and scanner-interface software. The latter not only scans to a plethora of file formats and cloud and archiving sites, but it offers friendly Home, Office, and Professional modes for different levels of user expertise.
It's far from cheap at $2,499, but the DS- is only half the cost of some of the copy-machine-size corporate scanners it competes with. Of course, it's overkill for a small or even midsize office, but it stands almost alone as a high-volume, large-format desktop document scanner.
Flatbed
Maximum Optical Resolution
ppi
Mechanical Resolution
ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 220"
Film Scanning
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$2,499.00 Dell
$2,499.00 B&H Photo Video
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Epson DS- Review
4.0 Excellent
Compact design
Relatively fast, highly accurate OCR
Excellent HP Scan Pro interface
Decent document archiving
Scans to flash and other USB drives with no PC required
Somewhat expensive
No Ethernet, Wi-Fi, or device support
Compact, easy to use, and accurate at OCR, the ScanJet Pro f1 is a winning hybrid flatbed/sheetfed design. As a flatbed, it can digitize photos, book or magazine pages, or fragile items that might not survive a trip through a sheet feeder; with its roomy 60-page auto-duplexing ADF, it's ready to process lengthy documents lickety-split. You can use it and control it from a PC, or scan straight to flash drives or other USB drives without one.
Doctor's offices, real estate or travel agencies, banks, and other small organizations and workgroups that need to stay on top of the ebb, flow, and occasional tidal wave of paper will find the ScanJet invaluable. Plus, its support for scan profiles and workflows makes repetitive scan tasks easy.
Flatbed
Maximum Optical Resolution
600 pixels
Mechanical Resolution
pixels
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 120"
Film Scanning
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$599.00 HP
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HP ScanJet Pro f1 Review
4.0 Excellent
Quickly scans stacks of photo prints.
Decent as a document scanner.
Scans to searchable PDF.
Solid OCR performance.
Somewhat pricey.
Slower at photo scanning than its predecessor.
The FastFoto has been on the market for some time, but this speedy, compact unit continues to be one of a kind. If you have stacks of old family snapshots, or similar card-size items to be scanned in bulk, the FastFoto can process them with speed and care. It's gentle on photos and can even scan both sides of a print without flipping it over, capturing possible date data or back-scrawled notations with the image. It can also pinch-hit as a perfectly workable document scanner for digitizing bills and those old tax records.
Scrapbookers, family archivists, or folks looking to reproduce or digitize photo albums to the cloud will find the FastFoto a godsend. It can process a stack of snaps in mere minutes, and even tweak them on the fly and name them according to filename sequences that you specify in the software. It may not be cheap, but it will pay for itself in time savings many times over for big scan jobs.
Flatbed
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Maximum Optical Resolution
600 ppi
Mechanical Resolution
ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" (wide)
Film Scanning
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$599.99 Amazon
$599.99 Best Buy
$599.99 Epson
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Epson FastFoto FF-680W Review
4.5 Outstanding
Small and light.
Fast scanning and processing.
Accurate OCR.
Solid software bundle.
Easy to use.
Autonomous scanning to microSD card.
Wi-Fi and USB 3.0 connectivity.
No automatic document feeder.
MicroSD card not included.
With no automatic document feeder, the Brother DSmobile DS-940DW obliges you to feed pages manually, so it's better suited to one- or two-page documents instead of lengthy reports or stacks of sheets. But otherwise, it's the very model of handy scanning on the road, complete with a rechargeable battery and the ability to scan to a microSD card for later transfer to a PC, so you don't even need to bring your laptop&#;just throw the 1.5-pound scanner into your briefcase and you're all set. The Brother is rated for 100 scans a day and comes with software for smartly managing business cards and receipts.
It's obviously not a high-volume, heavy-duty document manager, but the DSmobile DS-940DW's convenience, speed, and accuracy make it a standout in a crowded field of single-sheet portable scanners. Don't leave the office without it.
Flatbed
Maximum Optical Resolution
ppi
Mechanical Resolution
600 ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 72"
Film Scanning
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$179.98 Amazon
$199.98 Walmart
$199.99 Best Buy
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Brother DSmobile DS-940DW Review
4.0 Excellent
Fast and compact.
Accurate OCR.
Robust software bundle.
High daily volume rating.
Well-suited to front-desk applications.
Expensive.
Connectivity limited to USB.
A cross between a desktop and a portable sheetfed document scanner, the Fujitsu fi-800R takes only about 12 by 4 inches of desk space but delivers robust performance thanks to unique Return Scan and U-Turn Scan technologies that move documents in and out without requiring multiple slots or paper trays. Its Active Skew Correction lets you be careless about placing documents in the feeder, and its speed and 4,500-scan daily duty cycle are closer to its desktop than portable rivals (though its 20-sheet ADF is on the skimpy side).
The fi-800R is a little pricey considering it supports only a USB instead of network connection and lacks a battery for portable scanning, but it fills a nifty niche as a front-desk document manager for handling customer and client paperwork. Its PaperStream Capture software is just the ticket for digitizing IDs, passports, and miscellaneous pages.
Flatbed
Maximum Optical Resolution
600 ppi
Mechanical Resolution
ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 14"
Film Scanning
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$499.99 Amazon
$639.99 Walmart
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Fujitsu fi-800R Review
4.5 Outstanding
Fast
Accurate OCR
Strong software bundle, including ScanSmart Accounting Edition
Huge 4.3-inch color touch screen
100-sheet ADF
Robust mobile device and USB thumb drive support
Low price for what you get
ScanSmart not supported on mobile devices
The Epson RapidReceipt RR-600W is a powerful desktop document scanner with an automatic document feeder (ADF) that lets you capture up to 100 two-sided documents in one batch; it supports USB and Wi-Fi, and has a port for scanning directly to USB flash drives. Plus, its 4.3-inch graphical touch screen makes it easy to access scanning options or workflow profiles. But you're not going to buy a device named RapidReceipt for general-purpose scanning&#;you're going to take advantage of its ScanSmart Accounting Edition software that gets more intelligent as you use it, learning to identify recurring data like vendor names and monthly expenses. The app recognizes information, saves it to the appropriate fields in its built-in database, and exports to QuickBooks, TurboTax, or Excel-compatible CSV files.
As we said, the RR-600W is a fine choice for any kind of office document management, with respectable speed, impressive accuracy, and a robust 4,000-scan daily duty cycle. But if receipts and invoices are your company's bread and butter, it's a better than fine choice.
Flatbed
Maximum Optical Resolution
ppi
Mechanical Resolution
600 ppi
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
8.5" x 240"
Film Scanning
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$445.00 Amazon
$499.99 Best Buy
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Epson RapidReceipt RR-600W Review
4.0 Excellent
Automatic focus and page-turn detection
Can operate via a desk button or a foot pedal
HDMI video output
Business-card archiving
Accurate OCR
No wireless connectivity or support for handheld devices
Lacks networking
No battery for off-plug operation
Overhead scanners are specialized devices with elevated cameras for scanning book or magazine pages. The CZUR ET24 Pro comes with a foot pedal or desk button that frees your hands for turning book pages or placing new content (up to tabloid size) on the scan platform. It also features automatic focus and page-turn detection, and you can even use the device in a Visual Presenter mode, with an HDMI port for playing video captured by the CZUR directly to monitors or HDTVs or livestreaming.
In many ways, the CZUR ET24 Pro and its ilk resemble old-fashioned overhead projectors. Capturing book and magazine pages, however, is just one of many possible uses, ranging from capturing objects for presentations to classroom or online teaching. Its everyday book or magazine scanning speed depends more on your placement and page-turning hustle than its hardware, but the ET24 Pro is ideal for small and midsize offices, presenters, teachers, and others in need of its very specific talents.
Flatbed
Maximum Optical Resolution
320 pixels
Mechanical Resolution
320 pixels
Automatic Document Feeder
Ethernet Interface
Maximum Scan Area
11" x 17"
Film Scanning
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$649.00 Amazon
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CZUR ET24 Pro ReviewBuying Guide: The Best Scanners for
The first step in scanner buying comes down to a simple thing: what kind or kinds of media you'll be scanning. Knowing what (and how often) you expect to scan will tell you everything you need to know about the features you'll need.
Photos, unbound documents, receipts, and business cards are the most obvious things to scan, but you might also need to scan bound books, magazines, film (slides and negatives), or easily damaged originals like postage stamps. Somewhat less common are objects such as coins or flowers.
You should also consider details such as the maximum size of the originals and whether you'll need to scan both sides of document pages. This will tell you the kind of scanner you should be looking at: a classic flatbed, a model with a sheet feeder, or something else.
For photos or other easily damaged originals, bound material, and 3D objects, you need a flatbed scanner, which has a large glass platen on which you place the documents, photos, books, or items. (When we talk about scanning objects, here we're talking about scanning three-dimensional objects to two-dimensional images. 3D scanners&#;which digitize objects to special 3D files for display or printing on a 3D printer&#;are a different beast entirely.)
Books, magazines, and objects thicker than a sheet of paper or driver's license are good candidates for an overhead scanner, which resembles an old-fashioned overhead projector with an illuminated scanning head that looks down on a flat surface. These work like cameras, snapping pictures of items and feeding them to suitable software for optical character recognition (converting images to editable text) or flattening the curve near the spine of a book.
Delicate originals such as photos and stamps can go through a sheet feeder, but you risk damaging them. If you need to scan this sort of original only once in a while, you may be able to get by with a sheetfed scanner that comes with a plastic carrier to protect the originals. Keep in mind, however, that even brand-new, unscratched plastic carriers can degrade scan quality somewhat. Direct-to-glass is always better.
(Credit: Xerox)
Scanner models tend to stay on the market for a long time between iterations, and this is especially true of flatbed photo scanners. We regularly update our Best Scanners roundup, so should you encounter an "oldie but goodie," it simply means that no similar model that we've reviewed has yet surpassed it.
If your main scanning need is scanning documents on a regular basis&#;particularly those longer than one or two pages&#;you almost certainly want a document-centric scanner equipped with a sheet feeder. Having to open a flatbed lid and put a page on the glass is a minor chore, but having to repeat the process 10 times for a 10-page document is tiresome. Some sheetfed scanners can also handle thick originals such as ID cards.
(Credit: Fujitsu)
If you'll primarily be scanning one or two pages at a time, a manual sheet feeder is probably all you need, or you can get by just fine with the scanning capability of an all-in-one (AIO) printer. If you'll be scanning longer documents on a regular basis, however, you'll want an automatic document feeder (ADF) that will scan an entire stack of pages unattended. Pick an ADF capacity based on the number of pages in the typical document you expect to scan. If you occasionally have a document that is more pages than the ADF capacity, you can add more pages during the scan as the feeder processes them. Some ADFs can also handle stacks of business cards easily.
Duplex scanning means scanning both sides of a page. If you often expect to scan documents that are printed on both sides, you'll want a duplexing scanner, a duplexing ADF, or a scanner with a driver that includes a manual-duplex feature.
The best, swiftest duplexing scanners have two scan elements, so they can scan both sides of a page at the same time. A design like this will be faster than a scanner with a simple duplexing ADF, but it will likely also cost more. A more ordinary duplexing ADF will just scan one side, turn the page over mechanically, and then scan the other.
In contrast, a scanner with a driver that supports manual duplexing will let you scan one side of a stack and then prompts you to flip and re-feed the stack to scan the other side, with the scanner driver automatically interfiling the pages. Manual duplexing in the driver is the most economical alternative, and it is a good choice if you don't scan two-sided documents very often or you're on a tight budget.
For most scanning, having a high enough resolution at your disposal for the job at hand isn't an issue. For, say, tax documents, even a 200-pixel-per-inch (ppi) scan will give you good enough quality for most purposes. A 300ppi scanning resolution is almost always sufficient, and it's hard to find a scanner today that maxes out at less than 600ppi. For photos, unless you plan to zoom in on a small part of the photo or print the photo at a larger size than the original, 600ppi is more than enough.
(Credit: Canon)
Some kinds of originals, however, require higher resolution. If you're scanning 35mm slides or negatives, or something small and finely detailed like a postage stamp, you'll need a scanner that claims an optical resolution of at least 4,800ppi.
Then there's the issue of the maximum scan size you can take. Picking a scanner that can handle the size of the originals you need to scan seems like an obvious point, but it's easy to overlook. For example, most flatbeds have a letter-size platen, which will be a problem if you occasionally need to scan legal-size pages. Most flatbeds with ADFs will scan legal-size pages via the ADF, but not all do, so be sure to check. You can also find scanners with larger flatbeds, but they will, of course, take up more desk space.
Most scanners come with basic scanning software. Depending on what you plan to scan, some of the features to look for include optical character recognition (OCR), text indexing, photo editing, and the ability to create searchable PDF documents. The days of platform-specific scanners are over; any modern scanner will work seamlessly with both macOS and Windows, and many of them can also scan to your or a cloud drive.
Specialized scanners have software with specialized functions. Receipt scanners come with accounting software for organizing your financial data. Scanners that handle business cards can usually extract the card data into a contact database (assuming the cards aren't too ornately designed for the OCR software to read).
If you're planning to scan photos or other images and then edit them in a program such as Adobe Photoshop, look for a scanner with TWAIN drivers that can scan directly into your photo editing app.
Finally, consider whether you need a special-purpose scanner. Among the most common special-purpose choices are scanners for business cards (small and highly portable) and receipts (small and equipped with specialized software). Specialized slide scanners are smaller than flatbed scanners, but they're no better at scanning slides than flatbed scanners with equivalent features.
(Credit: Epson)
If you travel often, you might want a portable scanner that's small enough to fit in your laptop bag, or a handheld scanner that you hold and trace over text. Some portable models can operate without a computer attached, scanning to a memory card or smartphone. You can also find some that function as both portable and desktop document scanners by combining a portable scanner with a docking station that includes an ADF.
Depending on what you need to scan, any one of these may be a good choice, either as your only scanner or as a supplement to a general-purpose scanner. We've highlighted a few of our favorite special scanners in the picks above.
We trust our advice and product picks have clarified your potential purchase decision. All-in-one or multifunction printers have built-in scanners, nearly all equipped with a flatbed and many with ADFs. That may be sufficient for light scanning needs. However, you'll probably want to get a single-function scanner to get the most out of your scanning. The models listed here are the best we've tested, but for more focused advice, check out our roundup of the top scanners for photos, as well as our guide to the best all-in-one printers, if having a scanner attached to your printer is more appealing. (Finally, after you've digitized all that paper, look at the best shredders we've tested.)
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